01
Executive Support
Keep the moving pieces moving.
Calendar management, scheduling, coordination, travel planning, communication, follow-ups, research, organization and day-to-day support.
Executive Support × Creative Operations × Digital
I handle
the details.
You keep building.
Executive support with a creative edge — bringing organization, communication, resourcefulness and a little personality to everything happening behind the scenes.
From calendars and operations to content, brands, AI tools and whatever needs figuring out next.
yes, I made this website :)
Newport Beach, CAprofessional problem solver
OrganizedCreativeResourcefulExecutive SupportCreative OperationsNewport Beach, CAOrganizedCreativeResourcefulExecutive SupportCreative OperationsNewport Beach, CA
01 / About
Organized brain.
Creative eye.
Very good at figuring things out.
I'm Ivie — an executive support professional with a creative brain and a tendency to ask "what's the process?" before I do anything twice.
I've spent years in fast-paced environments where details matter, priorities change quickly and someone has to be the person keeping everything moving.
I'm naturally the person who wants to know:
- What's the process?
- What does this person need next?
- And how can I make this smoother?
But I'm not only interested in the operational side. I also love the creative side of work — marketing, social media, content, events, branding and the visual storytelling that helps people connect with a brand or person.
My sweet spot is somewhere between the two: keeping things organized while helping people and projects feel seen.
left brain + right brain
Currently
Newport Beach, CA — keeping schedules, projects and details exactly where they should be.
somewhere between inboxes
Toolkit
Calendars · Email · Project Tools · Research · AI · Social
02 / The Sweet Spot
Right brain + left brain.
One inbox.
The Organized Side
- High-Volume Scheduling
- Calendar & Inbox Management
- Travel & Logistics
- Project Management
- Documentation & Systems
- Workflow Optimization
- Research & Reporting
- Expense Tracking
- Vendor & Vendor Relations
- Cross-Functional Coordination
- Communication & Follow-Up
- Training & Onboarding
The systems that keep everything running.
The Creative Side
- Social Media Content
- Community Outreach
- Promotional Events
- Brand Partnerships
- Visual Storytelling
- Content Strategy
- Trend Spotting
- Creative Problem Solving
- Editorial / Modeling
- Copy & Messaging
- Marketing Support
- Making Things Look Right
The things that help people connect.
The value isn't choosing one side.
It's being able to move between both.
03 / What I Do
Less on your plate.
More room to build.
02
Operations
Turn chaos into a system.
Organizing information, improving workflows, tracking projects, managing details and creating structure around things that otherwise live in someone's head.
03
AI + Digital
Use better tools to work smarter.
Exploring and implementing AI tools for research, organization, brainstorming, content, productivity and workflow improvement. I'm curious about emerging tech and comfortable teaching myself new platforms quickly.
04
Social + Content
Understand the internet, not just the calendar.
Supporting social media, brainstorming content ideas, researching trends, helping coordinate content and keeping creative projects moving from idea to execution.
05
Brands + Relationships
People remember how you communicate.
Professional outreach, relationship management, partnership coordination, follow-ups, client communication and representing a person or brand thoughtfully.
Figure-It-Out Energy
Give me the goal.
I'll figure out the how.
I'm comfortable being handed something unfamiliar, researching it, learning what I need to learn and finding a way forward.
probably my favorite skill
04 / Experience
Different industries.
Same superpower.
Keeping people, information and priorities moving.
Wish Chirosport
Executive Coordinator
Operations
Managing high-volume scheduling, provider calendars, client communication and day-to-day clinic logistics.
Relationships
Serving as a primary point of contact and creating strong client experiences through communication, education and follow-up.
Business
Supporting revenue growth through consultative sales and client relationship building.
Marketing
Supporting promotional events, outreach, social media content and community partnerships.
Part coordinator. Part problem solver. Part "I already handled it."
San Bernardino County Dept. of Public Health
Health Services Assistant / Program Support
Details
Managing large amounts of sensitive information accurately.
Systems
Working across databases, reporting systems, documentation and complex administrative processes.
Problem Solving
Investigating discrepancies, troubleshooting issues and finding accurate resolutions.
Process
Identifying ways to improve workflows and make systems more efficient.
Trust
Handling confidential information with professionalism and discretion.
Years of experience taught me how to stay organized when the stakes — and the workload — are high.
05 / Plot Twist
There's another side
to the résumé.
2017
Print · Commercial · Editorial
Editorial / 2017 —
Alongside my professional career, I've worked in print, commercial and editorial modeling since 2017.
That experience put me on the other side of creative production — working with photographers, art directors, stylists and production teams to bring a visual concept to life.
It taught me things that don't always fit neatly into a résumé:
- how brands communicate visually
- how creative teams work
- how to take direction
- how to represent a brand
- how much the details matter
- and how to know when something just looks right.
I understand the schedule.
And I understand the shoot.
I can coordinate the project, communicate with the brand, organize the schedule, build the deck — and understand what needs to look good when it goes live.
06 / The Operating System
How my brain works.
Low ego. High initiative.
07 / Always Curious
Currently in my
"let me figure that out" era.
AI WorkflowsAutomationWeb DesignLovableDigital ToolsSocial TrendsBrandingContent StrategyNew Tech
I don't think being good at your job means already knowing everything. I think it means being curious enough to learn, resourceful enough to find the answer and confident enough to try.
Exhibit A: you're currently looking at a website I taught myself how to build.
08 / Human Behind the Inbox
More than
my Outlook calendar.
Weekends
Coast drives, coffee, sun.
always packing light (a lie)
Always on
Sports, movement, competition.
Ask me about the best taco spot in Newport.
SportsTravelFashionContentMusicBeing OutsideBrandingGood FoodTrying New ThingsThe InternetCreative ProjectsMaking Things Look Good
- Will absolutely notice the font.
- Can make a spreadsheet for basically anything.
- Always has 37 tabs open.
- Yes, they're all important.
The short version?
You bring the vision.
I'll help make everything
around it happen.
Organized when it matters. Creative when it's needed. Resourceful always.
I'm looking for a role where "Executive Assistant" doesn't mean staying inside one box — where I can support the day-to-day, learn the business, contribute creatively and become someone you genuinely rely on.